Site Candidate Information Package
Coordinates, jurisdiction, use path, setbacks, overlays, utilities, access, and cost basis — reconciled against the rest of the record.
- ✓Lat/long agrees with title, survey, and FAA filings
- ✓Jurisdiction and governing code cited and current
- ✓Use path (by-right / CUP / variance) supported by approval
- ✓Setbacks and fall zone consistent with design and survey
- ✓Overlay districts (flood, historic, airport, scenic) resolved
- ✓Access route documented and legally supported
Ground Lease — Original
Landlord identity, demised area, term, commencement, option period, rent, escalators, assignment, and non-standard clauses pulled and checked.
- ✓Landlord name consistent across lease, title, and W-9
- ✓Date of agreement and option period supported
- ✓Lease term, commencement, and expiration reconciled
- ✓Rent and any payments to LL extracted and checked
- ✓Escalation rate and frequency verified
- ✓Lease area matches survey and MOA legal description
- + 15 more in ground lease — original
Lease Amendments & Consents
Every amendment, memorandum, consent, and estoppel linked back to the originating lease with a complete, orderable chain.
- ✓Amendment chain complete — every amendment tied to origin
- ✓Recitals reconcile to originating lease
- ✓Effective dates sequenced and non-overlapping
- ✓Required consents (lender, LL, prior sublessor) on file
- ✓Estoppels current and party-matched
Commencement & Rent Administration
Commencement letters, rent start dates, abatements, and LL ACH / W-9 records tied to lease accounting.
- ✓Ground Lease Commencement Letter on file
- ✓Rent commencement date reconciles to lease
- ✓Abatement periods documented
- ✓W-9 signed by landlord
- ✓LL ACH or payment instructions current
Sublease & Collocation Agreements
Tenant subleases, MLAs, site-specific supplements, and carrier-of-record identification.
- ✓Site Supplement executed under correct MLA
- ✓Tenant equipment scope matches structural
- ✓Carrier-of-record identified for each tenancy
- ✓Rent commencement per tenant reconciled
Title Report & Commitment
Title chain, vesting, exceptions, commitments, and lender-required endorsements.
- ✓Title report and exception documents present
- ✓Title commitment current and not lapsed
- ✓Lessor-of-record reconciles to lease party
- ✓Exceptions reviewed and material items flagged
- ✓Required endorsements present
Recorded Instruments — MOL/MOA/RMOA
Memoranda of agreement, memoranda of lease, and recorded memoranda — language, legal description, and recording.
- ✓Original MOA / RMOA recorded
- ✓MOL / MOA legal description matches survey
- ✓Recording data (book, page, instrument) captured
- ✓Signatories match lease parties
Easements & Access Rights
Access, utility, and ingress/egress easements — presence, recordation, and enforceability.
- ✓Access and utility easement on file and enforceable
- ✓Easement geometry consistent with survey
- ✓Recording data captured
- ✓Termination / reversion conditions noted
Subordination, Liens & Deed Restrictions
SNDA execution, lien releases, restrictive covenants, and recorded encumbrances.
- ✓SNDA executed for financed fee interests
- ✓Releases of liens and deed restrictions documented
- ✓Recorded encumbrances reviewed
- ✓Subordination of junior interests addressed
Surveys — ALTA & Site
Sealed surveys reconciled to lease area, setbacks, and design drawings.
- ✓ALTA / site survey sealed and signed
- ✓Survey legal description matches MOA
- ✓Site coordinates match title and design
- ✓Compound, tower, and ingress shown and labeled
Financial Security — Bond & Deposit
Performance bonds, security deposits, letters of credit, and escrows tracked to currency and return.
- ✓Performance bond on file and current
- ✓Security deposit documentation present
- ✓LOC / escrow tracked to expiration
- ✓Return / release conditions noted
Financials — Spend & Budget
Site development and construction budgets vs. actuals, tied to the site record.
- ✓Site dev budget vs. actual reconciled
- ✓Construction & tower budget vs. actual reconciled
- ✓Variance drivers noted
- ✓Financials — total spent to date captured
NEPA Screening & FONSI
NEPA class determination, environmental assessment, FONSI, or categorical exclusion on the record.
- ✓NEPA screening complete
- ✓FONSI on file if required
- ✓CatEx justification documented where applied
- ✓Effective / issue date within validity
SHPO & Section 106
State Historic Preservation consultation, adverse-effect findings, mitigation, and closure.
- ✓SHPO consultation letter received
- ✓Adverse-effect determination documented
- ✓Mitigation measures tracked to closure
- ✓Consultation closure on record
Tribal Consultation / TPO
Tribal and TPO consultation logs, no-response tracking, and closure of Section 106 tribal obligations.
- ✓Tribal consultation / TPO response documented
- ✓30-day clock tracked for non-responses
- ✓Compensation / mitigation tracked
US Fish & Wildlife / ESA
USFWS consultation, migratory bird and endangered species findings, and conditions.
- ✓US Fish & Wildlife consultation letter on file
- ✓ESA findings reviewed
- ✓Conditions tracked to compliance
Phase 1 ESA
Phase 1 environmental site assessment — scope, findings, RECs, and validity.
- ✓Phase 1 ESA complete and within validity
- ✓RECs / HRECs identified
- ✓Recommended actions tracked
- ✓Signed by qualified environmental professional
Phase 2 / Phase 3 Remediation
Phase 2 testing and Phase 3 remediation — findings, closure, and residual obligations.
- ✓Phase 2 triggered and addressed if required
- ✓Phase 3 remediation tracked to closure
- ✓Residual obligations noted
GeoTech & Soils
Geotechnical report, soils bearing capacity, and reference to foundation design.
- ✓GeoTech report on file and stamped
- ✓Bearing capacity and recommendations captured
- ✓No ground resistivity test flag raised if absent
Ground Resistivity
Resistivity testing and grounding design basis — presence or documented absence.
- ✓Ground resistivity test on file or justified absent
- ✓Results referenced in grounding design
RFDS — RF Data Sheet
Carrier RF design specs — centerlines, azimuths, equipment, and revision control.
- ✓RFDS issued and version current
- ✓Centerlines and azimuths match design
- ✓Equipment list matches structural loading
- ✓Revision number tracked against IFC
Tower & Foundation Design Drawings
Tower and foundation sets — seals, revisions, and FZL governance.
- ✓Tower design drawings sealed and signed
- ✓Foundation design drawings sealed and signed
- ✓FZL reviewed in tower design
- ✓Loading consistent with RFDS and structural
IFC Drawings — Sealed
Issued-for-construction sets, rev 0 and subsequent revisions — signed, dated, and governing.
- ✓Original Rev 0 IFCs (sealed) in record
- ✓Latest IFC revision identified as governing
- ✓Superseded revisions marked
Live Load & Structural Calcs
Live load, wind, and seismic calculations — especially for RR ROW and non-standard sites.
- ✓Live load calcs present for RR ROW sites
- ✓Wind and seismic assumptions documented
- ✓Calc sheets sealed
Telco & Power Design
Telco demarc, fiber pathway, power service, and standby / generator design documentation.
- ✓Telco design on file
- ✓Power design on file
- ✓Utility service requests tracked
- ✓Generator / standby design included where scoped
Special Engineering Designs (SEDs)
Site-specific engineering — cranes, reinforcement, shoring, and atypical conditions.
- ✓Special Engineering Designs (SEDs) included where applicable
- ✓Condition / scope captured
- ✓Seal and revision controlled
Azimuth & Mount Mapping
Carrier azimuths in design, mount mapping, and cross-check to RFDS and structural loading.
- ✓Carrier azimuths in design match RFDS
- ✓Mount mapping matches azimuths in design
- ✓Non-standard mounts flagged
Zoning Application Package
Filed zoning application materials, narratives, exhibits, and completeness.
- ✓Zoning application package on file
- ✓Application narrative and exhibits complete
- ✓Jurisdictional filing receipt captured
Zoning Approval & Conditions
Approval letter, resolution, variance, or special-use permit — plus conditions tracked to compliance.
- ✓Zoning approval letter received and current
- ✓Conditions of approval listed and tracked
- ✓Coordinates in approval match survey
- ✓Appeal period expired without challenge
No-Zoning Determination
No-zoning letters and jurisdictional statements — presence and authority.
- ✓No-zoning determination letter filed where applicable
- ✓Issuing authority and date captured
Building Permit
Building application and permit, revisions, inspections, and certificates.
- ✓Building application and permit on file
- ✓Permit revisions linked to sealed drawing revisions
- ✓Inspections logged to permit
- ✓CO / final inspection on record
AM Screening & Hazard Study
AM proximity screening, hazard study, and certificate of compliance.
- ✓AM screening complete
- ✓AM tower hazard study with certificate
- ✓Monitoring / mitigation conditions captured
ASAC Opinion
ASAC-type opinion letter where required by jurisdiction or carrier.
- ✓ASAC-type opinion letter present where required
- ✓Issuing firm and date captured
FAA 7460 Filing & Determination
FAA Form 7460-1 filings, determinations, lighting/marking conditions, and crane determinations.
- ✓FAA 7460-1 application filed
- ✓FAA determination letter received (tower)
- ✓FAA determination letter — crane, where applicable
- ✓Lighting / marking requirements tracked
FCC — 600 / 854 / 854R
FCC Form 600 and 854 applications, 854R approvals, and related correspondence.
- ✓FCC Form 600 / 854 applications filed
- ✓FCC Form 854R approvals received
- ✓Correspondence archived against filing
FCC — ASR Registration
Antenna Structure Registration — active, current, and tied to structure coordinates.
- ✓FCC ASR registration active
- ✓Registered coordinates match site record
- ✓Owner of record current
e911 & Addressing
e911 address assignment, acknowledgement, and site identifier mapping.
- ✓e911 address confirmed
- ✓Addressing authority acknowledgement on file
- ✓Site identifier cross-references captured
Construction Staking & SWPPP
Site staking, erosion control plans, SWPPP, and preconstruction submittals.
- ✓Construction staking complete
- ✓SWPPP on file where required
- ✓Preconstruction submittals accepted
Special Inspections
Special inspection criteria, reports, and final close-out.
- ✓Special inspection criteria documented
- ✓Inspection reports on file
- ✓Final inspection close-out signed
Flash Notification & Jurisdictional Notices
Flash notifications to stakeholders, public notices, and jurisdictional correspondence.
- ✓Flash notification completed
- ✓Public notice requirements satisfied
- ✓Jurisdictional correspondence archived
As-Built Drawings
As-built drawings — sealed, dated, and reconciled to the design and inventory.
- ✓As-built drawings on file and stamped
- ✓As-built reconciles to IFC + field changes
- ✓Revision governed by as-built
Construction Photos & Field Logs
Dated construction photos, daily field logs, and site walks.
- ✓Construction photos archived and dated
- ✓Daily field logs on file
- ✓Site walk records captured
Punch List & Close-out
Punch list tracking, close-out certificates, and handoff acceptance.
- ✓Punch list closed
- ✓Close-out certificates issued
- ✓Operations handoff acknowledged
Equipment Inventory
Carrier equipment inventories — reconciled against structural, as-built, and RFDS.
- ✓Equipment inventory reconciles to structural
- ✓Mount loading matches as-built
- ✓Orphaned inventory items flagged
Carrier Site Files
Carrier-specific file sets — linked to the governing site supplement.
- ✓Carrier-specific files tied to lease amendment
- ✓Carrier site ID cross-referenced
- ✓Version governance identified per carrier
Collocation Structural Analysis
Structural analyses for each co-location — current loading, latest revision governs.
- ✓Co-location structural current for latest loading
- ✓Superseded structurals identified
- ✓Latest passing analysis linked to equipment inventory
Grounding & Lightning Protection
Grounding design, bonding, and lightning protection testing.
- ✓Grounding design sealed
- ✓Bonding schedule captured
- ✓Lightning protection testing on file
Fiber, Cable & Transport
Fiber entry, transport, and cable runs — pathways and ownership tracked.
- ✓Fiber entry documented
- ✓Transport / cable runs in as-built
- ✓Ownership / ILA captured
Maintenance, O&M & Site Access
O&M records, maintenance logs, and site access protocol documentation.
- ✓O&M records on file
- ✓Maintenance log reconciled to tickets
- ✓Site access protocol documented
